WLRC Annual General Meeting Minutes

9th November 2008

Welcome

Club Manager Steve Cann opened the meeting at 2.30pm and thanked members for their attendance.

Apologies for absence

Malcolm Payne; Nigel Peaks; Malcolm Hall; David Saul

Matters Arising

A question was raised about lack of 'club' meetings in the mid-summer period... SC advised that the calendar [in particular bonus meetings] hadn't panned out as hoped. Partly due to poor weather and partly due to key committee members holiday/family commitments. Hopefully this can be addressed when setting calendar for 2009. A second question was raised as to why the higher tariff entry fee isn't being applied to visitors… SC advised that he felt in present climate applying a slightly lower entry fee for visitors might encourage more return visits. Club members still get a good deal with relatively low membership fees in comparison to other clubs plus if they support the bonus meetings these are often free or minimal charge to members.

2007 Minutes read and agreed.
Proposed: Tim Hamm
Second: Eddie Diboll

Managers Report

Numbers attending still reducing.. But in the scheme of things club is still doing OK.. Problem remains of too many multi venue series in the region.. Series organisers have to start giving more consideration to clashing their meetings rather than seek solus dates.. Club tries to ensure when accepting invites to host 'outside' meetings that date clashes with other series..

KOGP… Despite reduction in number of entries meeting was still a success. Steve extended thanks to the meeting organising team in particular Pete Tims for 'volunteering' his services as RD. Perhaps an alternative volunteer can be found for 2009.

BRCA… National was hard work but meeting was a huge success. 'Live' results service was a first for a National and well received by those trackside as well as those 'at home' unable to attend.. Steve thanked all those concerned with development of this new addition to clubs 'armoury'.. Also thanks to Roddy for dealing with on-site H&S 'concerns'.. Especial thanks to Tony ably assisted by Mike for carrying out scrutineering duties in usual high professional manner..

BTCC… Very well attended weather treated us well [for a change] good comments were received for the 'pots' provided by the club…

STCC… Also well attended with a good contingent of club regulars supporting this series. [Just wish a bit more of entry fee found its way into club coffers]

SLCCup… A VERY relaxed bunch of 'racers' indeed.. Wish a few more 'locals' took the opportunity to join in..

Burger Van… Steve commented that he had only received good reports of the service/food provided by this years 'new' vendor at the club.. Hopes that Martin and Sue will to support venue.

Accounts

An outline of the club accounts was given by SC highlighting the areas of income as well as major expenditures in the last 12 months.. Main single spending was obtaining a second AMB de-coder.. Other major spending was on a new printer and updating computer hardware to enable trackside results service.. On a lighter note Steve indicated cost of maintaining loos [cleaning and 'consumables'] was in excess of £100!

2008 Awards and Trophy Presentation

Names of Summer Series award winners were called out and trophies awarded where recipient present. Names of perpetual award winners as follows…

Adrian Jacob Award for Best Newcomer - Daniel Hubbard
Paul Howard Award for Most Improved Senior - Elliott Spaulding
Mark Bedford Award for Most Improved Junior - Jordan Brown
Colin Felstead Award (Intention of this award is for it only to be awarded occasionally in 'special' circumstances)- Awarded to Graham Douglass in recognition of all the support work he has done over the years on behalf of the club in particular, this year, leading team that provided 'live' results service…

Proposals

SC advised prior to commencing with proposals that any 'new' classes being voted in would not start until the next Summer Series. This due to time being required to re-jig software club uses to manage 'new' classes …

Committee Elections

SC asked if anyone was interested in taking on role of Chairman. No offer was forthcoming so SC offered to carry on in his position of Club Manager… Carried
As Mike Haswells intentions with regard continuing as Treasurer were unknown Paul Canham offered to take role as Treasurer if MH indicated not willing to do so… All agreed
All other current committee members indicated wish to continue… All agreed
Damian Giddins to join committee in a position yet to be decided… Proposed Steve Cann Seconded Spencer Jones… Carried

Final Committee for 2009

AGM Date 2009

Date set for Sunday 8th November 2009… Start 2pm… Pole Hill Scout Hut…

Any other business

SC advised that the club would be applying to host a National in 2009… Noting that there was to be five Nationals… Also pointing out WLRC was the only 'electric' venue to host a National in 2008… Question was raised regarding 'visitors' grading… Reply was to effect it wasn't always possible to grade visitors effectively but best efforts were made to do so… Hopefully should they return its got right then! Question was asked as to why visitors weren't being charged extra fee… SC pointed out with lack of visitors, in general, it proves better to charge them the lower rate as they're more likely to return… SC apologised for no progress on new race control/rostrum. Hopes to be in a position to proceed in the new year… Similar with regard club rules pamphlet. Lack of time/opportunity has delayed completing project… Query was raised as to why entry list is not 'published' until week before event rather than when entry opened… SC advised this was his choice but will discuss with rest of committee ahead of Summer Series…

Meeting closed at 16:15pm